Caleo partners with academic societies and institutions to provide publishing services for their scholarly journals. Our team brings over fifteen years of experience working with more than 150 journals, from small society titles to high-impact international publications.

We manage submission workflows, coordinate peer review logistics, oversee production and typesetting, maintain journal platforms, manage indexing applications and metadata, and support communications and outreach.

In every case, the editorial authority rests with the journal's editor-in-chief, editorial board, and owning organisation. Decisions on what to publish, peer-review standards, and editorial direction are theirs alone.

We operate under formal agreements with each journal owner that define the scope of services, responsibilities, and governance. Caleo acts on behalf of these organisations, not in place of them.

Caleo supports its partner journals in developing, maintaining, and publishing clear editorial policies aligned with international best practices. Each journal's editorial policies are set by its editors and owning organisation. Caleo provides policy templates, guidance, and regular reviews to help ensure these policies meet the expectations of indexing bodies, funders, and the scholarly community.

The areas we support include:

• Scope and aims: Helping journals define and communicate a clear editorial scope so that authors understand what the journal publishes.

• Peer-review process: Supporting the design and documentation of transparent, rigorous peer-review workflows, including reviewer selection criteria, timelines, decision categories, and appeals procedures.

• Authorship and contributorship: Advising on policies consistent with ICMJE recommendations or CRediT (Contributor Roles Taxonomy) as appropriate to the discipline.

• Conflicts of interest: Supporting disclosure requirements for authors, reviewers, and editors.

• Corrections, retractions, and expressions of concern: Managing post-publication changes in accordance with COPE guidelines, including maintaining the integrity of the published record.

• Complaints and appeals: Helping journals establish documented procedures for handling editorial complaints and author appeals.

Each journal publishes its own editorial policies on its website. Caleo ensures these policies are kept up to date and publicly accessible.

Caleo applies systematic integrity screening to all manuscripts processed through its workflows, regardless of journal. Catching problems early protects the journal's reputation and reduces the risk of post-publication corrections.

Pre-publication screening

Every submission undergoes checks for:

• Text similarity and plagiarism, using industry-standard detection tools

• Image duplication and manipulation

• Citation manipulation patterns

• Paper-mill indicators and suspicious submission behaviour

• Completeness of ethics declarations, including ethics committee approvals, informed consent, clinical trial registration, and data availability statements as applicable

Post-publication integrity

When integrity concerns arise after publication, whether identified internally, reported by readers, or flagged by external bodies, Caleo follows COPE (Committee on Publication Ethics) flowcharts and guidelines to support the journal's editors in investigating and resolving the matter. This includes managing corrections, retractions, and expressions of concern, with full transparency in the published record.

Staff training

Caleo's staff receive ongoing training in research integrity. This covers recognising fabrication, falsification, and plagiarism; handling ethical complaints; and applying COPE guidance in practice.

Caleo operates an XML-first production workflow. Accepted manuscripts are structured in JATS (Journal Article Tag Suite) XML, from which all output formats, including the web version, PDF, and machine-readable metadata, are generated.

Our production standards include:

• Professional copyediting and typesetting with author proof review

• DOI registration via Crossref for all published content

• ORCID integration for author identification

• Reference linking and verification

• Accessibility-conscious web design aligned with WCAG guidelines

• Long-term digital preservation through services such as LOCKSS, CLOCKSS, or Portico

Caleo supports journals in implementing transparent and sustainable open-access models. Depending on the journal's strategy and the owning organisation's preferences, these may include Diamond open access (no fees to authors or readers), Gold open access with article processing charges (APCs), or hybrid models.

For each journal, Caleo helps establish:

• Clear licensing terms, with Creative Commons licences (typically CC BY or CC BY-NC) applied at the article level

• Transparent APC schedules and waiver policies, where applicable

• Compliance with funder mandates such as Plan S and the NIH Public Access Policy

• Copyright policies that are clearly stated and publicly accessible

Caleo manages indexing applications and ongoing compliance for the journals it serves. This includes major international indexes such as PubMed/PMC, Web of Science, Scopus, and DOAJ, as well as discipline-specific and regional indexes relevant to each journal.

Our indexing work covers preparing and submitting applications, ensuring metadata feeds meet the technical specifications of each service, monitoring compliance with evolving criteria, and managing renewals and re-evaluations. We maintain clean, structured metadata to maximise discoverability and interoperability.

Caleo operates under formal service agreements with each journal owner. These agreements define the scope of services, responsibilities, and financial arrangements. We maintain transparent financial reporting and conduct regular operational reviews with journal editors and society leadership. Caleo has no undisclosed commercial relationships that could influence editorial decisions at any journal we serve.

Our practices are aligned with the guidelines and recommendations of:

• COPE, Committee on Publication Ethics

• ICMJE, International Committee of Medical Journal Editors

• DOAJ, Directory of Open Access Journals (best-practice criteria)

• EASE, European Association of Science Editors

• NISO, National Information Standards Organization (JATS and metadata standards)

For questions about Caleo's publishing standards and practices, or to request additional information:

Ali Şahin

ali.sahin@caleoinsight.com

www.caleoinsight.com

Caferağa Mah. Moda Cad. No:5 Kadıköy, İstanbul, Türkiye